Land Titles Office Frequently Asked Questions

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See also:
Strata Title FAQs

How to lodge your documents with the Land Titles Office?

Dealings, instruments, and plans are lodged for registration with the Land Titles Office.

There are two ways to lodge dealings, instruments, and plans:

1. By Post to:
Land Titles Office
GPO Box 541
Hobart  TAS  700

2. ​By hand delivery at:
134 Macquarie Street, Hobart (Lands
Building)
Speak to the officer at the security desk on the ground floor for 
instructions and to obtain a pass to use the public lift to Level 1.

How can I pay the prescribed fees?

  • You can pay by cheque or money order (made payable to: Recorder of Titles) which accompanies your lodgement.

Or

  • You can make a request in writing to pay by credit card.  You will need to supply the  name and contact number of the lodging party so a staff member can contact the cardholder (must be the lodging party) and process an over the phone credit card transaction.

Note: The following credit cards are accepted: Visa, Mastercard, Visa debit card and Mastercard debit card.

Where can I find the Lodgement form?

The lodgement form should accompany all lodgements and can be found under the Supporting Documents section on the Tasmania Online Land Dealings (TOLD) system.

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How do I update my name on my title after I recently got married?

An Application to Note Marriage form is used to update a registered proprietor's name after marriage (if they wish to do so).

 
The Application to Note Marriage form must be executed (signed) by the Applicant (registered proprietor who is changing their name after marriage).

The following is required when lodging a Application to Note Marriage with the Land Titles Office:
  • the original, completed Application to Note Marriage form, executed by the Applicant;
  • the original certificate of title (or your financial institution may provide you with a production receipt instead of the original title);
  • original or certified copy of marriage certificate or ceremonial marriage certificate;
  • a completed Notice of Change to Ownership form;
  • a completed lodgement form (available in the Supporting Documents section on TOLD);
There is no fee payable to the Land Titles Office for the lodgement of this type of application.

 
Once you have all of the above you will need to lodge these with the Land Titles Office (refer to the top of this page).

 
If you have any hesitation in meeting the requirements, please seek advice from your legal representative or conveyancer.


How do I change my name on my title after I have reverted to my maiden name?

An Application to Revert to Maiden Name is used to change the name of a registered proprietor after they have renounced and abandoned their former name and have reverted to their maiden name.

 
This application is not required when the proprietor lodges a dealing disposing of the whole of their estate or interest.

Registration of an Application to Revert to Maiden Name is dependent on the following documentation being lodged with the Land Titles Office:
  • the original, completed Application to Revert to Maiden Name form, executed by the applicant;
  • supporting declaration for proof of identity and sufficient evidence of use of that name (eg. certified copy of birth certificate);
  • the original certificate of title (or production receipt if there is a registered mortgage on the title);
  • a completed Notice of Change to Ownership Form ;
  • a completed Lodgement Form (available in the Supporting Documents section on TOLD);
There is no fee payable to the Land Titles Office for the lodgement of this type of application.

 
If you have any hesitation in meeting the requirements, please seek advice from your legal representative or conveyancer.


An owner has died. What should I do about the property title?

The form/s required are different depending on whether the title is held as joint tenants or tenants in common.

Joint Tenants: On the death of one joint tenant, the survivor applies and becomes the registered proprietor. Where tenancy is not stated on a titles then joint tenancy is presumed.

An Application by Survivorship is required for joint tenancy.

Tenants in Common: This may be in equal or unequal shares.  The interest of each tenant in common forms part of his/her estate on their death.

An Application under Section 99 is required for tenants in common.  This application puts the title in the name of the deceased's personal representative/s.

(An Assent or a Transfer may follow.  An Assent can only be used where the personal representative/s is transferring the land to the person/s entitled under the will - there is no money changing hands.)

Application by Survivorship

The registration of an Application by Survivorship (RPS) form is dependent on the following documentation being lodged with the Land Titles Office:

  • the original, completed Application to be Registered Proprietor by Survivorship form (executed by the applicant/s);
  • evidence of death (original or certified copy of Death Certificate or Probate or Letters of Administration);
  • the original certificate of title (or your financial institution may provide you with a production receipt instead of the original title);
  • the prescribed fee
  • the original certificate of title
  • a completed Notice of Change to Ownership form;
  • a completed Lodgment form (available in the Supporting Documents section on TOLD).

Application by Personal Representative/s

The registration of an Application by Personal Representative to be Registered Proprietor (S99) form is dependent on the following documentation being lodged with the Land Titles Office:

  • the original, completed Application by Personal Representative to be Registered Proprietor form (executed by the applicant/s);
  • original or certified copy of Probate or Letters of Administration;
  • the original certificate of title (or a financial institution may provide you with a production receipt instead of the original title);
  • the prescribed fee
  • the original certificate of title
  • a completed Notice of Change to Ownership form;
  • a completed Lodgement form (available in the Supporting Documents section on TOLD);
Transfer by Assent
A Transfer by Assent (TA) form can only be used where the personal respresentative/s has been recorded on the title (by registration of an Application to be Registered Proprietor form) and that personal representative is transferring the land to the person entitled under the will ie. there is no money changing hands.
The registration of a Transfer by Assent (TA) form is dependent on the following documentation being lodged with the Land Titles Office:
  • the original, completed Transfer by Assent form with Duty endorsed (executed by the personal representative/s) (for all Duty enquiries please contact the State Revenue Office);
  • the original certificate of title (or a financial institution may provide you with a production receipt instead of the original title);
  • the prescribed fee;
  • a completed Notice of Change to Ownership form;
  • a completed Lodgment form (available in the Supporting Documents section on TOLD).
Once you have all of the above you need to lodge these with the Land Titles Office (refer to the top of this page).

 
If you have any hesitation in meeting the requirements, please seek advice from your legal representative or conveyancer.


How do I obtain a copy of my certificate of title?

You can obtain a copy of a certificate of title by using the search facility on LIST (http://www.thelist.tas.gov.au/thelistprod/list_pages.credit_contents) or by visiting any Service Tasmania shop.


I have a query about forms and fees

The forms (including form guide) are available online through the Tasmanian Online Land Dealings (TOLD) System
(www.thelist.tas.gov.au/told/index.html?access=public), through any Service Tasmania shop or from the Land Titles Office.

 


Land Titles Office

I have paid out the mortgage on my property.  How do I remove the mortgage from my title?

A Discharge of Mortgage form is used to discharge a mortgage from a title. ie where all monies have been repaid.

The discharge of mortgage form is prepared by the mortgagee, this could be a financial institution or individual/s.

The following is required when lodging a Discharge of Mortgage with the Land Titles Office:
  • the original, completed discharge of mortgage form, executed by the mortgagee;
  • the original certificate of title (or your financial institution may provide you with a production receipt instead of the original title);
  • a completed lodgement form (available in the Supporting Documents section on TOLD);
  • the prescribed fee
Once you have all of the above you will need to lodge these with the Land Titles Office (refer to the top of this page).

 
If you have any hesitation in meeting the requirements, please seek advice from your legal representative or conveyancer.

 

I want to add a person to my title, what do I need to lodge?

A Transfer form is used to transfer some or all of the ownership on a title. ie transferring part of the ownership to a spouse.

The Transfer form must be executed (signed) by the registered proprietor/s. 

The following is required when lodging a Transfer with the Land Titles Office:
  • the original, completed Transfer form, executed by the registered proprietor/s with Duty endorsed (for all duty enquiries please contact the State Revenue Office​;
  • the original certificate of title (or your financial institution may provide you with a production receipt instead of the original title);
  • a completed Notice of Change to Ownership form;
  • a completed lodgement form (available in the Supporting Documents section on TOLD);
  • the prescribed fee
Once you have all of the above you will need to lodge these with the Land Titles Office (refer to the top of this page).

 
If you have any hesitation in meeting the requirements, please seek advice from your legal representative or conveyancer.


 


How do I change my address for service of notices?

If you are the registered proprietor of a property and wish to change your address for service of notices (with the relevent Council, State Revnue Office and the Office of the Valuer General), you can complete a Notice of Change of Ownership (bottom section of the form).  

Providing the completed form to the Land Titles Office will allow us to notify those entities of the change of address for service of notices.

The Notice can be prepared via this link Notice of Change of Ownership​ or print the attached PDF. 

You can lodge the Notice using the normal channels stated above or by emailing lto@dpipwe.tas.gov.au​

 Notice of Change of Ownership (PDF 7Kb)




 

Contact

Land Titles Office
Level 1, 134 Macquarie Street
Hobart TAS 7000
Phone: 03 6165 4444
Email: Titles.Enquiries@dpipwe.tas.gov.au