Please note: any capitalised term has the meaning given to it in the Recorder’s Directions, the Participation Rules, the Operating Requirements, or the Electronic Conveyancing National Law (ECNL) as applicable.
Approved Forms
In accordance with the Recorder's Directions, and section 169A of the Land Titles Act 1980 the Recorder of Titles has approved new forms to:
provide certifications on the face of the forms;
require Signer(s) to sign the form; and
remove current witnessing requirements.
New Forms approved in 2025:
The remaining relevant forms will be approved incrementally. Notice and transition period information will be communicated for each form at that time.
For further information specific to the Mortgage please see the Mortgage webpage.
Justifications: New Forms, where allowable, provide for the selection of a justification (select from list) where a name differs to that shown on the Register. For further information refer to the relevant Form Guide available when preparing the Registry Instrument in the Tasmanian Online Land Dealings (TOLD) System.
*The Application to Change or Correct Name allows for the following change or corrections:
For an organisation:
Change of Name (Company)
Correct Name
Legislative change.
For an individual:
#The Application to Note Marriage or Revert to Maiden Name allows for the following changes:
For an individual:
Note Marriage
Revert to Maiden Name.
The Application to Change or Correct Name and Application to Note Marriage or Revert to Maiden Name replace previous forms (named 'Application to Correct Name', 'Application to Note Marriage' and 'Application to Revert to Maiden Name') - those forms are no longer available.
Transition Periods - General Information
A transition period will apply from the effective date of an approved form (New Form). After that transition period, any previous version of the form will not be accepted for lodgement. Different transition periods may be in operation. Check carefully below for the transition period applicable for each New Form.
Notwithstanding the below in accordance with s169A(4) of the Land Titles Act 1980, the Recorder of Titles retains a discretion to accept previously approved forms (Current Forms) for lodgement for up to 12 months after the relevant Effective Date of an approved form.
Transition Period - Transfer, Application to Change or Correct Name, Application to Note Marriage or Revert to Maiden Name
New Forms approved in 2025:
* # Refer above for the details of this form.
The effective date of approval for these New Forms is 17 November 2025 (Effective Date).
The New Forms are effective from, and will be available via the Tasmanian Online Land Dealings (TOLD) System on, 17 November 2025.
A transition period of 90 days applies from 17 November 2025 to 15 February 2026 for lodgement of previously approved forms for Transfer, Application to Change or Correct Name and Application to Note Marriage or Revert to Maiden Name (Current Forms).
On and after 16 February 2026 only New Forms for Transfer, Application to Change or Correct Name and Application to Note Marriage or Revert to Maiden Name will be accepted for lodgment and Current Forms will ordinarily be refused.
Timeline
for New Forms (Transfer, Change Name, Note Marriage) - Transition Period ends
15 February 2026
Transition Period Examples
These examples are based on the above timeline for the New Forms (Transfer, Change Name, Note Marriage) - Effective Date 17 November 2025.
1.
| A Registry Instrument on the New Form is received by the LTO from 17 November 2025
| ü accept for lodgement
|
2.
| A Registry Instrument on the Current Form is received by the LTO on 5 February 2026
| ü accept for lodgement
|
3.
| A Transfer on the Current Form is received by the LTO on 5 May 2026
| û refuse for lodgement
|
Transition Period - Mortgage, Discharge of Mortgage
New Forms approved in 2025:
Mortgage
Discharge of Mortgage1
The effective date of approval for these New Forms is 17 November 2025 (Effective Date).
The New Forms are effective from, and will be available via the Tasmanian Online Land Dealings (TOLD) System on, 17 November 2025.
A transition period of 257 days applies from 17 November 2025 to 31 July 2026 for lodgement of previously approved forms for Mortgage and Discharge of Mortgage (Current Forms).
On and after 1 August 2026 only New Forms for Mortgage and Discharge of Mortgage will be accepted for lodgment and Current Forms will ordinarily be refused.
1Discharges of Mortgage prepared, executed and dated at any time on or before 31 July 2026 will be accepted for lodgement.
For further information specific to the Mortgage please see the Mortgage webpage.
Timeline for New Forms (Mortgage, Discharge of Mortgage) - Transition Period ends 31 July 2026
Transition Period Examples
These examples are based on the above timeline for the New Forms (Mortgage, Discharge of Mortgage) - Effective Date 17 November 2025.
4.
| A Discharge of Mortgage on the Current Form is received by the LTO on 5 May 2027 and was prepared, executed and dated 5 March 2025
| ü accept for lodgement
|
5.
| A Discharge of Mortgage on the Current Form is received by the LTO on 5 February 2027 and is dated 5 August 2026
| û refuse for lodgement
|
Frequently Asked Questions
The following FAQs do not constitute legal advice, nor does it replace prudent conveyancing practice. Nothing written below overrides the Recorder’s Directions, Participation Rules, any other relevant legislation, or Prescribed Requirements.
What can I do if my form is refused for lodgement?
Complete and lodge the approved form.
Where can I obtain approved forms?
For paper-based conveyancing:
The Tasmanian Online Land Dealings (TOLD) System will always have the approved forms. Access TOLD at: Tasmanian Online Land Dealings (TOLD) System
For electronic conveyancing:
An approved form will always be used when completing your lodgment using an ELNO.
Is there a transition period?
Yes - relevant transition periods apply when Approved Forms are published.
For information about the transition period for Transfer, Application to Change or Correct Name, Application to Note Marriage or Revert to Maiden Name, refer to the above section on this page Transition Period - Transfer, Application to Change or Correct Name, Application to Note Marriage or Revert to Maiden Name
For information about the transition period for Mortgage and Discharge of Mortgage refer to the above section on this page Transition Period - Mortgage, Discharge of Mortgage
Are wet ink signatures required?
For paper-based conveyancing:
Yes. Signers are required to sign in paper with wet ink signatures.
For information about entitlement to sign, refer to the section Entitlement to Sign Registry Instruments - Paper-based conveyancing process on the Entitlement to Sign webpage.
For electronic conveyancing:
No. Signers digitally sign for electronic conveyancing.
For more information refer to the Electronic Conveyancing webpage.
What date is to be put on a Transfer?
What date is to be put on the Registry Instrument (New Form)?
Where do I include Settlement Date?
For the Land Titles Office, the field 'Execution Date' will be examined in the same way as the previous field 'Date'.
The date to include is a matter for the Signer.
The Land Titles Office notes that a Transfer may have different execution dates for the parties.
It is noted that the Settlement Date is able to be provided when preparing your form via TOLD and will appear on the Notice of Change of Ownership.
Why do both the transferee and transferor have to sign a Transfer?
A Transfer signed by both transferee and transferor result in signing requirements consistent with other jurisdictions operating in national electronic conveyancing and as provided for in the Recorder's Directions.
These requirements are the same in both paper conveyancing through the Tasmanian Online Land Dealings system, and in electronic conveyancing through an Electronic Lodgment Network Operator.
A change in ownership of property by a Transfer should only be accepted with both parties executing the Transfer. This has been longstanding practice in most Australian jurisdictions. Requiring a Signer for the transferee to sign the Transfer, signifies the transferee's acceptance of the estate or interest being transferred and their agreement to the terms of the Transfer.
It is required that a Signer sign for the transferee, and a Signer sign for the transferor.
The order of signing the Transfer, or how signing is coordinated, is a matter for the parties.
For information about who can sign as a Signer, refer to the Entitlement to Sign webpage.
Who signs a mortgage form?
Only the Mortgagee is required to sign the mortgage and annexure pages (if any). The Mortgagor is no longer required to sign the mortgage or mortgage annexure pages (if any).
What are the Certifications that are now shown on some Registry Instruments (New Forms)?
Do I need to add Certifications?
Registry Instruments and other Documents (forms) will be modified over time, to include the relevant certification statements to be made by Subscribers.
For New Forms, Certification statements are automatically included on the face of the Registry Instrument based on the information entered when completing the Registry Instrument.
For information about certifications, refer to the webpage Certifications
Do I still need to lodge the Lodgement Form – Contact Details?
Yes. Clause 12 of the Recorder's Directions require the Person who is to Lodge the Registry Instrument or other Document to also provide the Lodgement Form – Contact Details.
Who can sign as an Officer or employee of an ADI?
A Signer signs the Registry Instrument or other Document.
Signer is defined in the Recorder's Directions Version 2 (for the paper-based conveyancing process) and does not generally include employees of organisations.
Approved Forms provide for signing on behalf of a Subscriber if you are:
(a) …
(b) …
(c) a principal, Officer or employee of the Subscriber where the Subscriber is an ADI and such principal, Officer or employee is authorised by such Subscriber to sign Registry Instruments and other Documents, on behalf of such Subscriber
(d) …
(e) …
(f) …
A Signer for a Subscriber meeting the above definition may sign using the Signer Role 'principal, Officer or employee of an ADI'.
'Officer' is defined as meaning an Officer of a corporation as defined in the Corporations Act 2001 (Cth) or an Officer of an entity as defined in the Corporations Act 2001 (Cth) or a Person who makes, or participates in making, decisions that affect the whole, or a substantial part, of a government entity of the Commonwealth, a State or Territory, a Local Government Organisation or a Statutory Body.
I am not an Officer or employee of an ADI, can I sign pursuant to a power of attorney?
A Signer signs the Registry Instrument or other Document.
Signer is defined in the Recorder's Directions Version 2 (for the paper-based conveyancing process) and does not generally include attorneys.
Approved Forms provide for signing on behalf of a Subscriber if you are:
(a) …
(b) …
(c) …
(d) for the purposes of a Mortgage, Discharge of Mortgage, or Partial Discharge of Mortgage only, an attorney of the Subscriber duly appointed pursuant to the Powers of Attorney Act 2000 as amended from time to time, provided that such:
i. Subscriber is an ADI;
ii. attorney is authorised by the Subscriber to sign such documents on behalf of the Subscriber; and
iii. attorney declares in the attestation clause of any such document that such attorney has not received notice of revocation of the power contained in the relevant power of attorney
(e) …
(f) …
A Signer for a Subscriber meeting the above definition may sign using the Signer Role of 'attorney of an ADI duly appointed pursuant to the Powers of Attorney Act 2000 '.
For information on who may sign refer to the webpage Entitlement to Sign webpage.