Please note: any capitalised term has the meaning given to it in the Recorder’s Directions, the Participation Rules, the Operating Requirements, or the Electronic Conveyancing National Law (ECNL) as applicable.
Approved Forms
In accordance with the Recorder's Directions, and section 169A of the Land Titles Act 1980 the Recorder of Titles has approved new forms to:
provide certifications on the face of the forms;
require Signer(s) to sign the form; and
remove current witnessing requirements.
New Forms approved in 2025:
The remaining relevant forms will be approved incrementally. Notice and transition period information will be communicated for each form at that time.
Justifications: New Forms, where allowable, provide for the selection of a justification (select from list) where a name differs to that shown on the Register. For further information refer to the relevant Form Guide available when preparing the Registry Instrument in the Tasmanian Online Land Dealings (TOLD) System.
*The Application to Change or Correct Name allows for the following change or corrections:
For an organisation:
Change of Name (Company)
Correct Name
Legislative change.
For an individual:
#The Application to Note Marriage or Revert to Maiden Name allows for the following changes:
For an individual:
Note Marriage
Revert to Maiden Name.
The Application to Change or Correct Name and Application to Note Marriage or Revert to Maiden Name replace previous forms (named 'Application to Correct Name', 'Application to Note Marriage' and 'Application to Revert to Maiden Name') - those forms are no longer available.
Transition Periods
General Information
A transition period of 90 days will apply from the effective date of an approved form (New Form). After that 90-day transition period, any previous version of the form (Current Form) will not be accepted for lodgement.
Notwithstanding the below in accordance with s169A(4) of the Land Titles Act 1980, the Recorder of Titles retains a discretion to accept Current Forms for lodgement for up to 12 months after the relevant Effective Date of an approved form.
New Forms Approved in 2025
New Forms approved in 2025:
* # Refer above for the details of this form.
The effective date of approval for these New Forms is 17 November 2025 (Effective Date).
The New Forms are effective from, and will be available via the Tasmanian Online Land Dealings (TOLD) System on, 17 November 2025.
A transition period of 90 days applies from 17 November 2025 to 15 February 2026 for lodgement of previously approved forms (Current Forms).
Current Forms lodged on and after 16 February 2026 will be refused.
On and after 16 February 2026 only New Forms will be accepted for lodgment.
1Discharges of Mortgage prepared, executed and dated at any time on or before 15 February 2026 will be accepted for lodgement.
Timeline for New Forms - Effective Date 17 November 2025
Transition Period Examples
These examples are based on the timeline for the New Forms - Effective Date 17 November 2025.
1.
| A Registry Instrument on the New Form is received by the LTO from 17 November 2025
| ü
accept for lodgement
|
2.
| A Registry Instrument on the Current Form is received by the LTO on 5 February 2026
| ü
accept for lodgement
|
3.
| A Transfer on the Current Form is received by the LTO on 5 May 2026
| û
refuse for lodgement
|
4.
| A Discharge of Mortgage on the Current Form is received by the LTO on 5 February 2027 and was prepared, executed and dated 2 February 2025
| ü
accept for lodgement
|
5.
| A Discharge of Mortgage on the Current Form is received by the LTO on 5 February 2027 and is dated 5 May 2026 | û
refuse for lodgement
|
Frequently Asked Questions
The following FAQs do not constitute legal advice, nor does it replace prudent conveyancing practice. Nothing written below overrides the Recorder’s Directions, Participation Rules, any other relevant legislation, or Prescribed Requirements.
What can I do if my form is refused for lodgement?
Complete and lodge the approved form.
Where can I obtain approved forms?
For paper-based conveyancing:
The Tasmanian Online Land Dealings (TOLD) System will always have the approved forms. Access TOLD at: Tasmanian Online Land Dealings (TOLD) System
For electronic conveyancing:
An approved form will always be used when completing your lodgment using an ELNO.