The Mortgage (as approved in 2025) is required to be used from and on 1 August 2026 in accordance with the Recorder's Directions. From 1 August 2026 compliance is expected with that Mortgage. Further information about Approved Forms, including applicable transition periods, is available on the Approved Forms webpage.
Preparation of a Mortgage
Options to promote compliance with regulatory requirements are:
Use the Tasmanian Online Land Dealings (TOLD) System
The Mortgage is available via the Tasmanian Online Land Dealings (TOLD) System. Use of the TOLD form promotes compliance with regulatory requirements. A TOLD Mortgage is for lodgement via the paper conveyancing process.
Use an Electronic Lodgment Network Operator (ELNO) – Whole of Land (fee simple) only
The Mortgage (Whole of Land (fee simple) only) is available via ELNO. Use of an ELNO promotes compliance with regulatory requirements. Currently in Tasmania, PEXA is the only ELNO licensed to operate. Information about electronic conveyancing is avaialble on the Electronic Conveyancing webpage.
Presentation of a Mortgage
The Mortgage can be viewed when reviewing the output of a prepared Mortgage in TOLD, and is contained in the specification documents published by the Australian Registrars' National Electronic Conveyancing Council (ARNECC).
In particular the documents relevant to Tasmania are:
Please note: Use of the National Mortgage Form (NMF) (available as a webform via the ARNECC website) may not meet the current Tasmanian regulatory requirements for paper lodgements. The ARNECC webform for the NMF is built for all jurisdictions and is built based on specifications available and required relating to electronic conveyancing for use via an ELNO. An NMF produced using the ARNECC webform can only be consistent with the current Tasmanian regulatory requirements for paper lodgements if modified as detailed in the specification documents listed above.
Frequently Asked Questions
The following FAQs do not constitute legal advice, nor does it replace prudent conveyancing practice. Nothing written below overrides the Recorder’s Directions, Participation Rules, any other relevant legislation, or Prescribed Requirements.
What can I do if my form is refused for lodgement?
Complete and lodge the approved form.
Where can I obtain approved forms?
For paper-based conveyancing:
The Tasmanian Online Land Dealings (TOLD) System will always have the approved forms. Access TOLD at: Tasmanian Online Land Dealings (TOLD) System
For electronic conveyancing:
An approved form will always be used when completing your lodgment using an ELNO.
Is there a transition period?
Yes - relevant transition periods apply when Approved Forms are published.
For information about the transition period for Mortgage and Discharge of Mortgage refer to the section Transition Period - Mortgage, Discharge of Mortgage on the Approved Forms webpage.
Are wet ink signatures required?
For paper-based conveyancing:
Yes. Signers are required to sign in paper with wet ink signatures.
For information about entitlement to sign, refer to the section Entitlement to Sign Registry Instruments - Paper-based conveyancing process on the Entitlement to Sign webpage.
For electronic conveyancing:
No. Signers digitally sign for electronic conveyancing.
For more information refer to the Electronic Conveyancing webpage.
Who signs a mortgage form?
Only the Mortgagee is required to sign the mortgage and annexure pages (if any). The Mortgagor is no longer required to sign the mortgage or mortgage annexure pages (if any).
What are the Certifications that are now shown on some Registry Instruments (New Forms)?
Do I need to add Certifications?
Registry Instruments and other Documents (forms) will be modified over time, to include the relevant certification statements to be made by Subscribers.
For New Forms, Certification statements are automatically included on the face of the Registry Instrument based on the information entered when completing the Registry Instrument.
For information about certifications, refer to the webpage Certifications
Do I still need to lodge the Lodgement Form – Contact Details?
Yes. Clause 12 of the Recorder's Directions require the Person who is to Lodge the Registry Instrument or other Document to also provide the Lodgement Form – Contact Details.
Who can sign as an Officer or employee of an ADI?
A Signer signs the Registry Instrument or other Document.
Signer is defined in the Recorder's Directions Version 2 (for the paper-based conveyancing process) and does not generally include employees of organisations.
Approved Forms provide for signing on behalf of a Subscriber if you are:
(a) …
(b) …
(c) a principal, Officer or employee of the Subscriber where the Subscriber is an ADI and such principal, Officer or employee is authorised by such Subscriber to sign Registry Instruments and other Documents, on behalf of such Subscriber
(d) …
(e) …
(f) …
A Signer for a Subscriber meeting the above definition may sign using the Signer Role 'principal, Officer or employee of an ADI'.
'Officer' is defined as meaning an Officer of a corporation as defined in the Corporations Act 2001 (Cth) or an Officer of an entity as defined in the Corporations Act 2001 (Cth) or a Person who makes, or participates in making, decisions that affect the whole, or a substantial part, of a government entity of the Commonwealth, a State or Territory, a Local Government Organisation or a Statutory Body.
I am not an Officer or employee of an ADI, can I sign pursuant to a power of attorney?
A Signer signs the Registry Instrument or other Document.
Signer is defined in the Recorder's Directions Version 2 (for the paper-based conveyancing process) and does not generally include attorneys.
Approved Forms provide for signing on behalf of a Subscriber if you are:
(a) …
(b) …
(c) …
(d) for the purposes of a Mortgage, Discharge of Mortgage, or Partial Discharge of Mortgage only, an attorney of the Subscriber duly appointed pursuant to the Powers of Attorney Act 2000 as amended from time to time, provided that such:
i. Subscriber is an ADI;
ii. attorney is authorised by the Subscriber to sign such documents on behalf of the Subscriber; and
iii. attorney declares in the attestation clause of any such document that such attorney has not received notice of revocation of the power contained in the relevant power of attorney
(e) …
(f) …
A Signer for a Subscriber meeting the above definition may sign using the Signer Role of 'attorney of an ADI duly appointed pursuant to the Powers of Attorney Act 2000 '.
For information on who may sign refer to the webpage Entitlement to Sign webpage.
Can I access a Mortgage for the Mortgagor to sign?
This is a matter for the Mortgagee and it is not the role of the Land Titles Office to provide access to a Mortgage to be signed by the Mortgagor.